Campus Auto Rental Service (CARS)

The Campus Auto Rental Service (CARS) provides vehicles for rental on a daily, weekly or monthly basis. We offer sedans, 7-passenger vans, 12-passenger vans, and 15-passenger vans for use by UIC faculty and staff. Vehicles are to be used by employees for conducting university business only.

Please see Business and Financial Policies and Procedures Section 15 - Use of University Motor Vehicles rules and eligibility requirements.

Vehicle Rental Rates Heading link

CARS fleet rental rates are posted on the CARS Rates page.

  • Drivers must possess and present a valid driver’s license issued by their state of residence.
  • The driver’s license needs to be appropriate for the type of university motor vehicle that the employee is authorized to drive.
  • Drivers must agree to operate university motor vehicles in accordance with applicable state and local laws, and university regulations.

Reserving a Vehicle Heading link

Vehicles must be reserved online through the FMweb portal and selecting the Vehicle Rental tab on the left side of the page.

To rent a vehicle, you must:

  1. Have a Departmental Driver Approval form on file within your department prior to rental date.
  2. Have the name and contact information for the person who is authorized to approve vehicle rentals in your college or unit (this will be verified and your request may be rejected if the approver is not authorized).
  3. Check the CARS rates page for information about rental rates and the Business and Finance web page about policies and procedures related to rental of university motor pool vehicles.
  4. Complete the rental information section and provide a detailed reason for the rental.
  5. Under Driver Information, list all drivers who will be using the vehicle. All drivers must be present and present their i-card and valid driver’s license when picking up the vehicle.

Also, if using a UIC vehicle to travel over 150 miles or out of state, departments must notify the Transportation department one week before the planned travel. If already in possession of a vehicle, it must be driven to the UIC garage for service/inspection three days prior to departure to provide proper maintenance of (tires/fluids/brakes, etc.). Failure to follow these procedures will place all financial responsibility for any towing services and repairs on the traveling department and could result in revocation of vehicle privileges.

 

Vehicle Pickup Heading link

You may pick up your vehicle on the day of your reservation during CARS business hours:

  • Monday through Friday from 7:30 a.m. to 3 p.m.

If you need to leave before 7 a.m., please come in the day prior to complete your reservation. If you are leaving on Saturday or Sunday, please come in on the Friday prior.

You must bring the following items with you:

  • Your current driver’s license
  • All authorized drivers must present their current driver’s license for inspection and no exceptions will be permitted.

Vehicle Return/Cancellation Policy Heading link

Upon return, bring the vehicle keys into the Transportation office. After office hours, you may use the key drop box at the rear door of the Transportation facility.

Late Returns

If you are unable to return on your specified day, please inform the CARS office as soon as possible at (312) 996-2886. You will be charged for additional days.

Cancellation policy

If you have reserved a vehicle, you must cancel the reservation no later than 24 hours prior to your scheduled pick-up date. Otherwise, a one-day rental will be charged to your account.

Location and Hours Heading link

The CARS office is located at the Transportation Facility (View Map).

Address: Transportation Facility (MC 269), 1351 South Morgan Street, Chicago, IL 60608
Phone: (312) 996-2886
Email: cars@uic.edu
Office Hours: 7:30 a.m. to 3:30 p.m. (CT) Monday through Friday